Unit4WorkingintheOffice文秘专业英语课件.ppt

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1、Unit FourWorkingintheOfficeLearning ObjectivesListeningand Speaking1.Listen and Practice2.Act Out3.Reading4.Text5.Exercises6.Practical Writing7.Supplementary ReadingReturnLearning Objectives nknowhowtocommunicatewithyourcolleagues;nunderstandtheliabilitiesofthesecretaries;nlearnhowtowriteameetingage

2、nda首页Listeningand SpeakingPartOneListenandPractice Opinions of ColleaguesDialogue 11.Listen to the dialogue,and fill in the blanks.Helen:IthinkIneedto_thisreportbeforeIhanditin.Mr.Smith:Goodidea!Helen:What_Idoforthecoverpage?Mr.Smith:Howaboutgetting_sothatyoudonthavetospendalotoftimeonit?Helen:I_dot

3、hat.Bytheway,haveyoureadthepresentationIgave?Mr.Smith:Yes,Ithinkitwasgood_.Butyouneedtomakesomesmallchanges.Helen:WhatchangesdoyousuggestImake?Mr.Smith:IfIwereyou,Iwouldputthe_beforecostdatasoastojustifyalltheexpenditures.Helen:Anythingelse?Mr.Smith:Tryspeaking_inyourself.Helen:Thankyouverymuch.proo

4、freaddoyousuggestdraftingmayoverallproductioninformationwithmoreconfidence2.Listen to the dialogue again,and answer the questions you will hear.Write your answers below.(1)_(2)_Q:What does Helen need to do before she hands in the report?Q:Has Mr.Smith read the presentation Helen gave?Key:She needs t

5、o proofread it.Key:Yes,he has.Dialogue 21.Listen to the dialogue,and fill in the blanks.Helen:Hi,Mr.Green,whatareyoubusywith?Mr.Green:Ivebeenaskedto_thisyear.Idliketopleaseeverybodyasmuchaspossible.Whataboutyou?Whereareyougoingonyourholidaysthisyear?Helen:Imthinkingofgoingtomybrothers.Helivesbythese

6、a,asummerMecca.Mr.Green:Hownice!Whenwouldyouliketotravel?Helen:Letmesee.Idliketospendmy_eitherinMayorOctobersothatIcangetlowprices.Mr.Green:OK.Thengiveme.Icantpromiseanything,butIlldomybest.drawuptheholidayrosterthree-weekholidaysacoupleofdaysMr.Green:Iwisheverybodywerelikeyou.Butmanypeoplewanttogoa

7、wayeither_.Helen:Whycantwehavevacationwhenwewantto?Mr.Green:Youknowthatpeoplehavetokeep_andtheremustalwaysbesomeoneondutywhois_inforthepersonwhoisaway.Helen:Youareabsolutelyright.Isupposeithelpsif_todomorethanonekindofjob.Mr.Green:Yes,itreallydoes.Helen:Couldyouputme_eithertheendofAugustorthebeginni

8、ngofOctober?Mr.Green:OK.inJulyorAugustthefirmgoingcapableofstandingwerealltraineddownfor2.Listen to the dialogue again,and answer the questions you will hear.Write your answers below.(1)(2)Q:WherewillHelengoonherholidaysthisyear?Key:Sheisgoingtovisitherbrother.Q:Whycantacompanysemployeesgoonholidays

9、whentheywant?Key:Becausesomeonehastokeepthefirmgoingandtheremustalwaysbesomeoneondutywhoiscapableofstandinginforthepersonwhoisaway.A_orcompanysecretary,an_job,isexpectedtoworknormalofficehours,apartfromthe_needtoworklateinordertomeetadeadline.Theremayalsobesomeeveningorweekendmeetingstoattend.Youwou

10、ldbeexpectedto_astrictcodeofpersonaland_conducts.Herefollowsanexample.Mr.Wilson:Goodmorning,Helen.Itsa_tomeetyouagain.Helen:Nicetoseeyoutoo.Ifyouworkhard,_thelimithere.Mr.Wilson:Thatsright.ShallI_mynewcolleagues?Helen:Sure,comewithme.Helen:Mr.Green,Iwouldlikeyoutomeetour_,Mr.Wilson,whojustgraduatedf

11、romCambridgeuniversity.Mr.Green:Nicetomeetyou.Mr.Wilson:Nicetomeetyoutoo.Iamnewtotheworkingworldandwould_yourguidance.Mr.Green:Ofcourse,noproblem.Iwilltrymybestto_youneedanyhelp.Mr.Wilson:Great,thanks!Helen:Well,asotheremployeesarestillnotin,Ill_youtothemlater.Mr.Wilson:Allright.首页charteredoffice-ba

12、sedoccasionalobserveprofessionalpleasuretheskyismeetnewcomerappreciateassistyouwheneverintroduceDialogue 3Listen to the dialogue,and fill in the blanks.You will hear the recording twice.1.FirstcompletetheshortdialoguebytranslatingtheChineseintoEnglish,andthenpracticethemwithyourpartner.Helen：Canyout

13、ellmethedifferencebetweenaletterandamemorandum,Mr.Green?Mr.Green：（当然。信件是要从公司向外邮寄出去的，而备忘录是公司内部的信息传达。）Helen:Canweusealetterlayoutwhenwewriteamemorandum?Certainly.Alettermustbesentoutofthecompany,whileamemorandumisacommunicationwithinanorganization.Part Two Act Out Mr.Green：（不，没有这个必要。通常我们有印好的固定格式。我们只需在

14、格式中填写并把它发送到公司相关人员或办公室。)Helen：Itseemsquiteeasytowriteamemorandum.Couldyoushowmeasamplecopy?Mr.Green：（没问题，我给你找一份。）No,not necessarily.Usually we have printed memorandum forms which we just fill in and send them to relevant people or offices in the company.Of course,let me find one for you.2.Createashor

15、tdialogueforeachofthefollowingsituationsandpracticethemwithdifferentpartners.(1)Supposingyouarethesecretaryofmanagersoffice,receiveabusinessman.(2)AnswerthecallfromHelentomakeanappointment.(3)TheproficientsecretaryisaskingM.Green,ajuniorsecretary,whetherhehaspreparedwellforthemeeting.(4)Youaregoingt

16、oattendameeting,soyouaskJim,ajuniorsecretary,tolookaftertheoffice.首页ReadingCompany secretarySincemenhaveenteredthisprofessiontherearenomorestereotypes.Computershavelargelytakenoverfromtheconventionaltypewriterandamodern-daysecretaryneedstobecomputerliterate1.Theold-fashionedfilingsystemstillclingsfi

17、rmlyandallhardcopieshavetobestoredinfilesjustasbeforebutbackupcomputerdisksofferinstantavailabilityofinformationandrecords.Voicerecordershavedoneawaytoacertainextentwiththeoncefamiliarnotebook,pencilandshorthandwriting,butthelatterarestillinvaluableassetsiftheelectricitysupplybreaksdown2.stereotype:

18、n.abelieforideaofwhataparticulartypeofpersonorthingislike老套e.g.Hedoesntconformtotheusualstereotypeofthecitybusinessmanwithadarksuitandrolledumbrella.他不像典型的城市商人那样,穿一身深色的套服、带一把收好的雨伞.课文takeover:接管，接任e.g.Thefirmhasbeentaken overbyanAmericanconglomerate.该公司已被美国一企业集团接管。Hasthepartybeentaken overbyextremist

19、s?该党是否已被极端分子控制？课文1Computershavelargelytakenoverfromtheconventionaltypewriterandamodern-daysecretaryneedstobecomputerliterate.电脑已经在很大程度上取代了传统的打字机，现代秘书要懂电脑。takeoverfrom:tobecomebiggerormoreimportantthansomethingelse;toreplacesomething占上风；取而代之。modern-day有两个意思：（1）现代的；当代的（2）现代版的；翻新的（通常用于消极之物）如：Ithasbeenc

20、alled modern-dayslavery.人们称之为现代版的奴隶制度。literate:.有读写能力的，有文化的.becomputerliterate应理解为：会使用电脑的；精通电脑的。课文cling:v.toholdsomeoneorsomethingtightly贴紧，粘紧e.g.Littlechildrenalwayscling totheirmothers.小孩子总是紧依着母亲。Sheclung tothehopethathersonwasnotdead.她坚信她儿子还活着。课文doawaywith:废除,去掉e.g.Iwentthemtodo away withthisfeud

21、alcustom.我希望他们废除这一封建陋俗。Thegovernmentdid away withfreeschoolmeals.政府废除了学校免费提供膳食的做法。课文2Voicerecordershavedoneawaytoacertainextentwiththeoncefamiliarnotebook,pencilandshorthandwriting,butthelatterarestillinvaluableassetsiftheelectricitysupplybreaksdown.录音设备已经在一定程度上代替了人们曾经很熟悉的笔记本，铅笔，和速记。但是，如果停电的话，后者仍然是无

22、价之宝。to a certain extent:在一定程度上。e.g.To a certain extent,weareallresponsibleforthisaccident.我们都在一定程度上对这起事故负有责任。句中thelater指代oncefamiliarnotebook,pencilandshorthandwriting.invaluable：极有用的，极宝贵的。invaluable assets应译为：极有用的资产，无价之宝。break down:tostopworkingbecauseofafault.出故障，坏掉。e.g.Theheatingsystemhasbroken d

23、own.供暖系统瘫痪了。课文Asasecretary,youmusthaveatheartthebestinterestsofthefirmforwhomyouworkandbeabletokeepyourprivatelifeandprofessionallifetotallyseparateifpossible3.Secretariesholdkeypostsinmanycompaniesanditwouldbeyourresponsibilitytoensurethatyourcompanyislegallyconstituted,economicallyviableandproperl

24、yorganized.Inordertodothis,theentirespectrumofbusinessmanagementandadministrationwithresponsibilitiesrangingfromresearchandplanningtofinancialandlegalmatters,fromaccountsandcomputerizationtotaxation,economicsandpersonnelmanagementwouldbeyourresponsibility4.atheart:在内心里(在本质上)e.g.Wivessaythatmenareinv

25、ariablychildrenat heart.妻子们说男人实际上永远是孩子。Indeedhehasasolemnface,butheisveryhumorousat heart.他的确有一副严肃的脸孔，但内心却是很富幽默感。课文3Asasecretary,youmusthavethebestinterestsofthefirmforwhomyouworkatheartandbeabletokeepyourprivatelifeandprofessionallifetotallyseparatedifpossible.作为秘书，你必须在最大程度上关心你公司的成功，而且，如果可以的话，你应该做到

26、公私分明。课文ensure:v.tomakecertainthatsomethingwillhappenproperly确定,保证,担保e.g.Thismedicinewillensureyouagoodnightssleep.这药保证能让你好好睡一觉。Ifyouwanttoensurethatyoucatchtheplane,takeataxi.你要想确保能赶上那班飞机，就坐出租车去吧。课文rangefromto:从.到.变动(从.到.范围,延伸,绵亘)e.g.Thechildrensagesrange from8to15.这些孩子们的年龄在8岁到15岁之间。Thefrontierrange

27、 fromthenorthernhilltothesoutherncoast.边界从北部山地一直延伸到南部海岸。课文4theentirespectrumofbusinessmanagementandadministrationwithresponsibilitiesrangingfromresearchandplanningtofinancialandlegalmatters,fromaccountsandcomputerizationtotaxation,economicsandpersonnelmanagementwouldbeyourresponsibility.整个商务管理和组织方面的

28、事务都属于你的工作职责范围，这既包括从调研到确定财务和法律事务的企划，也涉及从帐户、电脑运用到税收、经济状况及人事管理等方方面面的事务。此句的理解难点是rangefromto的两个并列结构，其意思是toincludeavarietyofdifferentthingsinadditiontothosementioned.包括（从到）之间的各类事物。注：from和to之后要加名词性的结构。课文Secretaries are often the backbone of a company orbusinessandoftenreceivepromotiontohigherpositionsinthe

29、administrationofthecompany.Theyarethepeoplewhokeep the wheels rolling smoothly and iron out the dailybumpsofeverynine-to-fiveday.Manysuccessfulexecutivesand owners of large corporations admit that without theircompanysecretariestheywouldnotonlybenervouswrecksbutwouldalsoloseagreatdealofmoneyduetothe

30、irowninability to handle the daily stress which slides off theirshouldersandrestsonthoseoftheirsecretaries.Youneedtobearathercalmpersonifyouenvisageworkingforalargecompanyorforanycompanythathasahecticschedule.Itcanbeverystimulatingifyouhavetheabilitytofindquicksolutions to problems,and rather exciti

31、ng if you aresomethingliketheright-hand-manoftheeditoroftheDaily Mail!backbone:n.themostimportantpartofanorganizationorgroupofpeople中坚力量；courageanddetermination骨气e.g.Thesemenarethebackbone ofthecountry.这些人是国家的中坚力量。Hehasnobackbone.他没有骨气。课文ironout：熨平e.g.Itwilltakeweekstogetallthewrinkleiron out.解决这些难题

32、得要几周时间。Heironed outthewrinklesinhistrousers.他把裤子上的绉摺熨平。课文dueto:因为，由于e.g.Due tocircumstancesbeyondourcontrolthelecturewascancelled.由于无法控制的情况，讲座取消了。Thetwocountrieswereonthepointofwardue tothediplomaticdisputes.这两个国家因为外交争端即将开战。课文envisage:v.tothinkthatsomethingislikelytohappeninthefuture面对,正视,想像e.g.Nobo

33、dycanenvisagetheconsequencesoftotalnuclearwar.没有人能想像出全面核子战争的后果。Icantenvisagetheplan(s)working.我无法设想计划能否行得通。课文stimulate:v.encourage刺激,激励,鼓舞e.g.Ihopedmywarningwould stimulatehertogreaterefforts.我希望我的告诫会促使她作出更大的努力。Lightstimulatesplantgrowth.光会刺激植物生长。课文Political,legal,municipalandgovernmentandothersecre

34、taries need to learn special skills when they areappointed,buttheyareusuallyputintothecapablehandsofanexperiencedpersonwhoisabletoteachthemtheropesbeforeallowingthemtogoonalone5.Agoodspeaking voice and a pleasant telephone manner areessentialandifyouaremorethanbilingual,itwillbeagreat advantage when

35、 applying for the better paidpositions.首页5theyareusuallygivenintothecapablehandsofanexperiencedpersonwhoisabletoteachthemtheropesbeforeallowingthemtogoonalone.他们通常被委托给一位有经验的能手，在允许独自上岗之前让他教授他们工作流程。thecapablehands中的hand意思是老手或在某一项活动或事务中有所擅长的人。e.g.Johnisanoldhand atlabornegotiations.约翰是劳资谈判的老手。teachthem

36、theropes中的theropes意指诀窍或专门的程序或细节。e.g.learnthe ropes学会诀窍;Heknowstheropes.他知道其中的规矩。课文essential:adj.extremelyimportantandnecessary必要的,重要的,本质的e.g.Foodisessentialtolife.食物对生命是必不可少的。Hermostessentialqualityiskindness.她最主要的品质是善良。课文PartTwoExercisesI.Reading comprehension:Read the text carefully,and choose the

37、 best answer for each of the following.1Intheauthorsopinion,whatkindofskillmustbemasteredbyasecretary?A.Shorthand.B.Computer.C.Makingcopies.D.InterpretationKey:B2.WhichofthefollowingisNOTmentionedinthetext?A.Voicerecorderplaysanimportantroleinsecretarialwork.B.Secretariesoftenreceivepromotiontoaposi

38、tionontheboard.C.Apleasanttelephonemannerisalsoessentialforthebetterpaidpositions.D.Delegatingresponsibilities.Key:D3.WhichofthefollowingisNOTtrue?A.Whenelectricitysupplyisbrokendown,notebooksandpencilsareinvaluableassets.B.Ifyouwanttoworkforalargecompany,youmustberathercalm.C.Legalsecretariesareabl

39、etoworkbythemselveswithoutbeingtrainedbycapablehands.D.Itisverystimulatingtobearight-hand-man.Key:C4.Whydoestheauthorthinksecretariesareusuallythebackboneofacompanyorbusiness?A.Secretariesarethosewhokeepthewheelsrollingsmoothly.B.Secretariesarethosewhoironoutthedailybumpsofeverynine-to-fivedayofacom

40、pany.C.Secretarieshaveagoodspeakingvoice.D.BothAandB.Key:D5.Fromthistextwecansee_.A.notebooksarestillpopularinsecretarialworkasbeforeB.secretariesarenotsoimportantincompaniesC.asecretaryshouldtreathisorhercompanywholeheartedlyD.ownersoflargecompaniescansolveallproblemsbythemselvesKey:CII.Vocabulary

41、and Structure:Choosethebestonetocompleteeachofthefollowingsentences.1.Themostsuitablethingyoucoulddoistoenteryourfathers_asalawyer.A.proposalB.proclaimC.professionD.projectKey:C2.Throughoutthetrialshehad_tothebeliefthathewasinnocent.A.insistedB.claspedC.gripped D.clungKey:D3.Thepoliceare_fortheprese

42、rvationofpublicorderandsecurity.A.tolerantB.responsibleC.generousD.enthusiasticKey:B4.Idont_workingwithheragain.A.remindB.envisageC.conceiveD.thinkKey:B5.Hedoesntconformtotheusual_ofthecitybusinessmanwithadarksuitandrolledumbrella.A.copyB.photoC.stereotypeD.transitionKey:C6.Theseraremanuscriptsare_t

43、oscholarsandshouldbeinamuseum.A.valuelessB.invaluableC.unworthyD.worthlessKey:B7.Every_personshouldreadthisbookthatLuXunwroteinthe1930s.A.literateB.liberateC.deliberateD.dedicateKey:A8.Theytriedtheirbestto_totheropetokeepfromfallingoffthecliff.A.inlineB.linkC.blinkD.clingKey:D9.Youseethelighting_ith

44、appens,butyouhearthethunderlater.A.ontheinstantB.foraninstantC.theinstantD.inaninstantKey:C10.Itissuggestedtokeepafireextinguisher_atalltimesinthiskindofpublicplace.A.exceptiveB.availableC.additionalD.inclusiveKey:B11.Nowadaysthepossessionofanabilitytogetalongwithpeopleisan_inbusiness.A.assetB.asses

45、smentC.acceptationD.receptionKey:A12.Althoughreceiving_supportfromfamily,communityorthegovernmentisallowed,itisneveradmired.A.legalB.industrialC.politicalD.financialKey:D13.Themajorcitiesaremorecapabletopreservetheculturaltraditionsbecausethe_governmentreceivesmoreavenuesthansmallcitiesandcounties.A

46、.urbanB.municipalC.multipleD.principleKey:B14.A(n)_systemreferstousingorbeingabletousetwolanguages,especiallywithequalornearlyequalfluency.A.intonationB.impressiveC.bilingualD.dialectalKey:C15.Laws,ingeneral,are_toprotectindividualrightsandpropertiesinasociety.A.constitutedB.constructedC.confirmed D

47、.concludedKey:AIII.Blank Filling:Chooseonewordorphrasefromthebox,andcompleteeachsentencewithitsproperform.1.The_ofthenegotiationswasnotunexpectedtoeveryoneinthedelegation.2.Themanoutoftheworkhadto_thepaymentsforhiscar.3.Hethinksitstimewe_themonarchy.4.Thatsmessedthingsup_.5.Therearestillafewdetailst

48、hatneed_.6.Arthurhashadanumberofdifferentjobs,_author_painter.breakdowngetbehinddidawaywithgoodandproperironingoutrangingfromtopayup,essential,getbehind,rangefromto,stimulating,capablehands,goodandproper,ironout,onabout,envisage,doawaywith,breakdown7.Ihadahardtimegettinghimto_.8.Theconference_himtos

49、tudythesubjectinmoredepth.9._,whatwearesuggestingisthatthefirmneedstochange.10.Itis_thatthesportsmeetingwilltakeplaceinthefall.11.Iwillleavetheorganizationinyour_.12.Ididntknowwhathewas_.Itdidntmakesense.payupstimulatedEssentiallyenvisagedcapablehandsonaboutExposuretodetailedstudyandpracticaltrainin

50、ginvariousfieldsaddstoversatilityofacompanysecretary.Acompanysecretaryhasagreatscopeof1inprivatecompanies,consultingfirms,financialinstitutions,banks,andotherprivateandpublic2.Aqualifiedcompanysecretaryis3enoughtotakeupwiderangeofresponsibilitiesinsecretarial,finance,accounts,4andadministrativedepar